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    QHSEtech
    Updated 27 September 2026
    Software Guide · Reviewed 27 September 2026

    EUDR software: plots, risk, and the statement

    EUDR software scope depends first on the product, the actor's role and the applicable due-diligence regime. The first operator placing a relevant product on the EU market or exporting it carries the main statement responsibility under the revised model; downstream actors and qualifying micro or small primary operators have different duties. Define that role before specifying plots, risk work and Information System handoffs. Dates and actor distinctions below were checked against current European Commission material on 27 September 2026.

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    Editorial responsibility: Dimitris Mitsios (Founder of The QHSE Standard; product marketing at Tekmon) · Tekmon pays for sponsored placements on this site (disclosure) · How pages are made · LinkedIn · Content date: 27 September 2026

    On this page (7 sections)

    The dates, as they currently stand

    Per the European Commission, following amendments in December 2024 and December 2025, the Regulation applies from 30 December 2026 for large and medium operators, and from 30 June 2027 for micro and small operators — except micro and small operators already covered by the EU Timber Regulation, who are in scope from 30 December 2026. Products newly added to scope have until 30 December 2027. European Commission: regulation on deforestation-free products

    If you read an earlier version of this page, it said the regulation applied from 30 December 2025 and 30 June 2026. That was wrong: those dates were superseded by the amendments and we had not updated it. The correction matters in both directions — you have more time than that page implied, and the large-operator date is now about three months away rather than nine months behind you.

    The commodities in scope are cattle, cocoa, coffee, oil palm, rubber, soya and wood, together with listed derivative products. Whether a specific product of yours is in scope is a question for the combined nomenclature codes in the Regulation's annex, not for a vendor's marketing page. Regulation (EU) 2023/1115 (EUDR), consolidated text on EUR-Lex

    Three records to test after establishing the actor's duties

    Plot or production-place evidence

    Establish the geolocation evidence required for the product and actor. Qualifying micro or small primary operators from low-risk countries can use the revised simplified regime; do not impose one polygon workflow on every actor.

    Risk assessment where required

    For the full due-diligence path, retain the assessment and reasoning. Operators using simplified due diligence for low-risk sourcing are not required to perform the same risk assessment unless relevant risk information becomes known.

    Statement, declaration or reference handoff

    The first operator carries the main due-diligence-statement responsibility under the revised model. Downstream actors mainly register or collect reference numbers in specified cases, while qualifying primary operators use a simplified declaration. Test the workflow that applies to your role.

    Test it on your worst supplier, not your best

    1

    Load a supplier with partial plot data

    Use one where coordinates are missing, imprecise or cover more land than the consignment. Establish what the system does with incomplete geolocation — blocks, flags, or accepts and lets you submit anyway.

    2

    Collect a polygon from someone without a smartphone

    Smallholder collection is the practical constraint in cocoa and coffee. Establish what the collection route actually is, who does it, whether it works offline, and what it costs per plot.

    3

    If full due diligence applies, test the risk conclusion

    Ask where the assessment reasoning is stored, not just the score. Then change one input — a country benchmark or supplier response — and confirm the prior conclusion and its basis are retained. For eligible low-risk simplified due diligence, test how relevant risk information triggers the full assessment path.

    4

    Attempt the applicable submission with an unresolved flag

    Try to prepare the due diligence statement or simplified declaration that applies to the actor while required evidence is unresolved. Establish whether the system blocks, flags or merely formats the record.

    5

    Trace one consignment through the applicable records

    Retrieve the required production-place evidence, reference numbers, assessment where required, and statement or declaration as one reviewable set. Do not demand the same bundle from every actor or regime.

    Products with EUDR-specific evidence in this catalogue

    The rule requires both a dedicated EUDR Compliance tag and a sourced capability naming EUDR, deforestation, plot geolocation or the due-diligence statement. General ESG, supplier-questionnaire or sustainability-reporting scope does not qualify.

    Ordered by how closely our sources document this process, not by quality. Sponsored placements are labelled. How lists are ordered

    Same rule for every product: tagged “EUDR Compliance”, with a sourced EUDR plot, deforestation-risk or due-diligence-statement capability in its record, or one the vendor stated to us, labelled as vendor-stated. 7 qualify.

    • EUDR Passport

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: trusty.report

    • osapiens HUB

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: osapiens.com

    • Coolset

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: coolset.com

    • IntegrityNext

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: integritynext.com

    • Polygon One

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: polygon-one.com

    • Satelligence

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: satelligence.com

    • Source Intelligence

      Documented entry point: EUDR due diligence. Demo task: load an incomplete plot, retain an unresolved risk flag and establish whether the proposed application blocks or prepares the applicable declaration or statement. Source: sourceintelligence.com

    Questions that separate candidates

    What happens when plot geolocation is missing or imprecise?
    What is the actual collection route for a supplier without a smartphone?
    Is polygon collection priced per plot, per supplier, or per licence?
    Where is the risk assessment reasoning stored when the full assessment path applies?
    Is a prior conclusion retained when an input changes?
    Does the platform submit the applicable statement or declaration, prepare it, or only store its reference?
    Can a statement be generated while a plot is unverified?
    Which deforestation and country benchmark data sources are used, and when refreshed?
    Can one consignment be traced to all its plots in a single export?
    How are consignments handled that mix compliant and unverified sources?

    Sources and evaluation limits

    3 sources, checked 27 Sep 2026

    Application dates and scope: European Commission: regulation on deforestation-free products, checked 27 September 2026. Legal text: Regulation (EU) 2023/1115 (EUDR), consolidated text on EUR-Lex. Revised actor responsibilities and simplifications: European Commission: 2026 EUDR simplification report.

    This area has been amended twice and may be amended again; confirm the operative dates and your own scope before acting, and treat any secondary summary — including this page — as something to check rather than rely on. Nothing here is legal advice, and whether a specific product falls in scope is determined by the nomenclature codes in the Regulation, not by a software category.

    We do not rank products here and have tested none hands-on. A product is named only when its researched record contains EUDR-specific sourced evidence under the same published rule; general supplier or sustainability scope is not treated as proof of this workflow.

    Related Guides

    Supply Chain Due Diligence SoftwareModern Slavery SoftwareCSRD Compliance SoftwareSupplier Management SoftwareBiodiversity SoftwareBest ESG & Sustainability Software

    More related guides

    Frequently Asked Questions

    When does EUDR actually apply?
    Per the European Commission as at 27 September 2026, from 30 December 2026 for large and medium operators, and from 30 June 2027 for micro and small operators — except micro and small operators already covered by the EU Timber Regulation, who are in scope from 30 December 2026. Products newly added to scope have until 30 December 2027. The dates were amended in December 2024 and December 2025, so check the Commission page rather than any secondary source.
    What is the hardest part to implement?
    It depends on the actor and regime. For a full due-diligence workflow, collecting and reconciling plot geolocation can dominate the work, especially with smallholders and limited connectivity. A qualifying micro or small primary operator under the simplified regime may use different production-place evidence, including a postal address in the specified case. Define the applicable evidence route before comparing platform features.
    Does the software submit the due diligence statement?
    First establish your actor role under the revised EUDR model. The first operator carries the main statement responsibility; downstream operators and traders have narrower registration or reference-number duties in specified cases, and qualifying micro or small primary operators use a simplified declaration. Then establish whether the proposed system submits, prepares or only stores the applicable record, and what evidence you retain.
    Is a satellite deforestation alert enough?
    No. Where the full risk-assessment path applies, an alert or its absence is one input rather than the assessment itself; the conclusion and reasoning still need a defensible record. Under eligible low-risk simplified due diligence, the full assessment is not required unless relevant risk information arises. Test how the system preserves that distinction and escalates an exception.
    Which products should we evaluate?
    In our catalogue, the 7 products that meet this guide's rule (a matching tag and a sourced EUDR plot, deforestation-risk or due-diligence-statement capability or one the vendor stated to us) are EUDR Passport, osapiens HUB, Coolset, IntegrityNext, Polygon One and 2 more, in documented-match order (see the list on this page). That order reflects documentation, not quality; no product is recommended. Use the questions on this page against any additional candidates without treating an unchecked name as researched.