Dakota Software's pages describe the ProActivity Suite as EHS software built around an in-house regulatory content database, with site-specific regulatory registers, compliance calendars, incident and observation reporting with OSHA forms, inspections, audits, task tracking, analytics and permit management. The vendor sells it as ProActivity EHS for higher-risk organisations, EHS Compliance+ for growing organisations that mainly need registers and calendars, and EHS Essentials as a simpler incident, inspection and training package. Pricing is quote based, billed annually on a standard three-year contract, and no amounts are published.
Built from vendor sources checked ; AI-assisted drafting. Documentation review, not a hands-on test. How pages are made
US-centred organisations with several sites that want regulatory obligations turned into site-specific registers and recurring compliance tasks alongside incident, inspection and audit records. The three packages differ in scope, so a feature seen on one page may not be in the package you are quoted. The pages do not describe API documentation, integrations with other business systems or security certifications, and offline use is described for audits only. Coverage outside the US is described in general terms only. No prices are published and the contract is billed annually with a standard three-year term.
Watch for: No prices are published and the standard contract term is three years.
Trial or demo on request. Sources checked .
Vendor visuals—not a QHSEtech hands-on test.
Dakota Software Corporation is an EHS software and services vendor based in Cleveland, Ohio, USA; its about page says it was established in 1988 and that hundreds of organisations use it (a vendor statement). Its pages describe a ProActivity Suite offering, sold as three solution packages: ProActivity EHS (the comprehensive suite, listing registers, auditing, incidents, inspections, tasks, analytics and permit management), EHS Compliance+ (expert-built regulatory registers, permit obligations and compliance calendars) and EHS Essentials (incidents, inspections, tasks, observations, analytics and training). This profile covers the three packages together and notes where they differ. It does not cover Dakota's consulting or managed services as a separate offer, nor content from its partners.
| Capability | Evidence | Scope and source |
|---|---|---|
| Site-specific regulatory registers and compliance calendars | Documented by vendor | The compliance planning page describes registers generated for each site through guided applicability questions, exportable legal registers, and compliance calendars that schedule tasks tied to site-specific regulations. EHS Compliance+ describes a Dakota regulatory engineer who determines what applies to a facility and builds the register, with calendars and inspection templates preloaded. Jurisdictions beyond US federal and state requirements are described only generally. EHS compliance planning module, checked 2 October 2026EHS Compliance+ package page, checked 2 October 2026ProActivity EHS software overview, checked 2 October 2026 |
| Regulatory content and change alerts | Documented by vendor | The pages describe a database maintained by the vendor's in-house analysts with monthly updates and change alerts that prompt updates to plans. Volume figures on the ProActivity page, such as 100,000 citations and 6,000 changes a year, are vendor statements. International coverage is not itemised on the reviewed pages. EHS compliance planning module, checked 2 October 2026ProActivity EHS software overview, checked 2 October 2026 |
| Incident and observation reporting with OSHA forms | Documented by vendor | The incidents page describes reporting from any device without login, OSHA 300 and 301 recordkeeping forms, QR-assisted workflows, investigations with root cause, and TRIR and DART analytics. EHS Essentials lists incident management with OSHA-ready forms. Anonymous reporting is not described. Incidents and observations module, checked 2 October 2026EHS Essentials package page, checked 2 October 2026 |
| Inspections | Documented by vendor | The ProActivity page lists an EHS Inspections module with regulatory-based checklists and mentions mobile access, EHS Essentials lists inspection management with regulatory-aligned checklists, and EHS Compliance+ mentions preloaded inspection templates. Checklist counts, photo capture and scheduling rules are not itemised on these three pages. ProActivity EHS software overview, checked 2 October 2026EHS Essentials package page, checked 2 October 2026EHS Compliance+ package page, checked 2 October 2026 |
| EHS and ISO audits | Documented by vendor | The auditing page describes customisable checklists linked to regulations, applicability filters per facility, selectable audit criteria including ISO standards, capture of nonconformities and follow-up tasks created from findings, and completion in the field on responsive checklists. Audits are not listed among the EHS Essentials modules. EHS auditing module, checked 2 October 2026ProActivity EHS software overview, checked 2 October 2026EHS Essentials package page, checked 2 October 2026 |
| Task and corrective action tracking | Documented by vendor | The ProActivity page lists a task module for enterprise compliance tasks linked to audits, the auditing and incidents pages describe follow-up tasks and corrective actions created from findings and incidents, and EHS Essentials lists tasks and action items as a module. Escalation rules are not described on the reviewed pages. ProActivity EHS software overview, checked 2 October 2026EHS auditing module, checked 2 October 2026Incidents and observations module, checked 2 October 2026EHS Essentials package page, checked 2 October 2026 |
| Permit management and AI permit analysis | Depends on scope | The permit page describes AI that reads a permit and identifies its requirements, which in-house analysts review before delivery, and turns them into recurring tasks with linked citations. EHS Compliance+ also mentions local permit obligations, with permits turned into tasks and checklists. The pages describe the permit module under the ProActivity EHS offering; whether it is included in each package is not stated. This concerns regulatory permits, not permit to work. Permit management and AI permit analysis, checked 2 October 2026EHS Compliance+ package page, checked 2 October 2026 |
5 additional areas. Status describes reviewed sources, not hands-on performance.
Also watch for: Integrations, API, security certifications and offline use across modules are not described on the reviewed pages.
Quote based on company size, modules and support; annual billing, standard three-year contract
The pricing page checked on 2 October 2026 shows no amount, tier or unit price for ProActivity EHS, EHS Compliance+ or EHS Essentials. It says the price reflects the number of employees, facilities and geographic footprint, the modules selected, and onboarding, training and support needs, and that the model includes unlimited users. Its FAQ states that contracts are billed annually with a standard length of three years, that implementation typically costs about 50% of the annual software cost, that single sign-on costs vary by identity provider, and that customisation of product code is billed hourly while configuration is at no cost. A trial is described as offered at the vendor's discretion after a needs-assessment meeting, in a sandbox with preloaded data. Request a written quote that itemises licence, implementation, regulatory content, SSO, managed services and renewal terms.
Separate pricing recheck date not recorded. Confirm current pricing with the vendor.
ProActivity EHS, EHS Compliance+ and EHS Essentials: regulatory registers and calendars, incidents and observations, inspections, audits, tasks, analytics, training and permit management as the pages assign them to each package.
Ask the vendor to identify the product, region, modules, billing unit, contract term and included services in writing.
One page describes the audit module as working online and offline. The incident page describes reporting from any device and the Essentials page says no app is required; neither describes offline use. Test the named module in a location without signal.
Also recorded as Dakota Software Corporation, ProActivity Suite. Older entries under a previous name may describe a different release or owner.
Star ratings and review counts from the old catalog are not shown: no source for them was recorded.
