FoodDocs turns a HACCP plan into scheduled monitoring checks that staff complete in an app, with corrective actions and a desktop-only supervisor verification step. Central kitchens on the Professional plan can link ingredient lots to prepared batches and dispatch records for a mock recall. Evaluate the plan tier together with the workflow: the app, the HACCP builder and traceability sit on different plans.
Built from vendor sources checked ; AI-assisted drafting. Documentation review, not a hands-on test. How pages are made
Multi-site foodservice, food-to-go and care-home kitchens replacing paper HACCP logs, and central kitchens that need batch traceability for recalls. Verification and back-dated entries are desktop-only, back-dated entries can hide their actual entry time if an administrator enables that setting, and traceability needs the Professional plan. Offline use of the app is not documented. Generated HACCP content still needs competent review for the operation.
Worth evaluating for multi-site kitchens that want HACCP monitoring on phones at a published per-site price, and for central kitchens that need batch recall on the Professional plan. Less suitable where supervisors must verify records on mobile, where devices work without a connection, or where the need is broader occupational or environmental EHS.
Published price: €79/site/month billed annually (Lite, desktop monitoring only; excl. VAT; confirm invoice currency). Free trial documented. Sources checked .
Vendor visuals—not a QHSEtech hands-on test.
FoodDocs is a HACCP-based food safety system for restaurant groups, food-to-go retail, healthcare foodservice (hospitals and care homes) and central kitchens. It combines a desktop dashboard, a monitoring app, a HACCP plan builder and, on the Professional plan, batch traceability. Healthcare here means food operations, not patient safety or occupational EHS. Monitoring (Lite and above), the HACCP plan builder and monitoring app (Standard and above), and traceability with batch-based monitoring (Professional and Enterprise). Sensor readings arrive through an API or emailed CSV; integration partners are listed for North America and Europe. Occupational safety, environmental management and supplier approval beyond receiving logs are outside the documented scope.
| Capability | Evidence | Scope and source |
|---|---|---|
| Scheduled monitoring checks with instructions | Documented by vendor | Checklists, temperature logs and cleaning schedules with photo or video instructions and app notifications; the app starts on Standard, Lite is desktop only. HACCP monitoring appPricing and plans |
| Supervisor verification of entries | Depends on scope | An assigned verifier verifies entries singly or in bulk; verified entries are locked and show who verified them and when. Verification works only on desktop. Help: activate verificationHelp: verify monitoring tasks |
| Back-dated monitoring entries | Depends on scope | Desktop only. A past entry is stamped with the actual entry time, but a company setting can hide that stamp. Help: past entries |
| HACCP plan builder | Depends on scope | Generates editable hazard analysis, CCPs, flow chart, SOPs and PRPs from Standard; download and printing need at least an annual payment. The plan still needs competent review. HACCP plan builderHelp: free trial |
| Batch traceability and mock recall | Depends on scope | Links receiving, recipe-batch and dispatch logs, with .xlsx export for a recall search; Professional or Enterprise only. Help: product recallFood traceability |
| Sensor measurements | Depends on scope | Readings arrive through a documented REST endpoint or CSV email from partners such as ConnectedFresh, Thinnect and SmartSense; the help centre and pricing page disagree on which plan includes sensors. Help: sensorsIntegration partnersHelp: choosing a planPricing and plans |
| Inspector access | Documented by vendor | Inspectors can be invited with read-only access to task history and downloads, and the HACCP plan can be shared with an expiry date. Help: inspector accessHelp: share the HACCP plan |
| Offline monitoring in the app | Not verified | Not documented in the reviewed product pages or help centre. |
| Team roles and task-level access | Documented by vendor | Team members can be assigned roles and either administrator or monitoring access; the vendor states that assigned roles determine which daily tasks each person sees. Test multi-site access, temporary workers and deactivated accounts before rollout. Team roles, access levels and assigned daily tasks — checked 28 September 2026 |
| Training certificates and expiry follow-up | Documented by vendor | The Team module stores required training or certificate records, assigns a responsible role and frequency, calculates expiry from the issue date and sends expiry notifications. It records evidence; it does not itself establish competence or legal sufficiency. Training certificate requirements and expiry reminders — checked 28 September 2026Training certificate evidence and calculated expiry dates — checked 28 September 2026 |
Also watch for: Verification and back-dated entries cannot be done in the app. Traceability and recall search need the Professional plan.
Per site per month, unlimited users; Enterprise quote only
Entry price as recorded: €79/site/month billed annually (Lite, desktop monitoring only; excl. VAT; confirm invoice currency).
Pricing sources checked : Checked against the vendor's published pricing.
The FoodDocs pricing page has 6 published prices (unit, term, minimum and source) and annual against monthly billing.
Not documented: the app, pricing and help pages reviewed on 25 September 2026 describe cloud storage, and no knowledge-base article covers disconnected use. Test a disconnected phone completing a temperature check with a photo, then reconnect and check the record.
No. The help centre states that verification can be activated and performed only on the desktop version. Verified entries are locked and show the verifier and time.
Yes, on desktop only. The record carries the actual entry time unless an administrator enables 'Hide actual time of entry', so agree who controls that setting.
Readings are posted to a FoodDocs API endpoint with a company token, or emailed as CSV. ConnectedFresh, Thinnect and SmartSense are listed partners; confirm which plan includes sensors.
Yes. The help centre describes one 14-day trial of the paid plans per account, no card required, with a one-time extension on request. Unpaid accounts are frozen when the trial ends.
Drawn from the profiles behind the Alternatives list above: most category tags shared with FoodDocs first, then the closest overlap in documented capability names, then A to Z. Ratings, search demand and sponsorship are not used; rows are shown A to Z.
Shared category tags: 1 (Food Safety).
Differs: offline documented workflow (this profile: unclassified); price no verified amount (this profile: amount published); trial not established (this profile: free trial documented).
Same: scope.
Star ratings and review counts from the old catalog are not shown: no source for them was recorded.
