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Sitemate's Dashpivot platform provides a dedicated hot works permit system: a drag-and-drop template builder for a custom hot works permit with photos, attachments and digital signatures, completion on mobile, tablet or computer, and automated approval workflows that route the permit from creator to each sign-off until closure. Records are stored in the cloud with geolocation, form numbering and an audit trail, and a free hot works permit template covers fire hazards, combustible materials, isolation requirements, fire watch arrangements, emergency equipment, approvals and sign-offs.
Built from vendor sources checked ; AI-assisted drafting. Documentation review, not a hands-on test. How pages are made
Construction and industrial teams that want to digitise hot work permits quickly without a full EHS platform rollout. Dashpivot is a forms-and-workflow platform rather than a permit-to-work system with access control. Confirm how permit status is enforced at the point of work, and how re-verification after an interruption is recorded.
Sources checked .
Sitemate is an Australian software vendor whose Dashpivot platform digitises site forms and workflows. This profile covers its hot works permit system and permit management software.
| Capability | Evidence | Scope and source |
|---|---|---|
| Hot works permit system | Documented by vendor | The product page describes a dedicated hot works permit system: a customisable hot works permit template with photos, attachments and digital signatures, completion on any device, and automated approval workflows routing the permit to each sign-off until closure. The free template covers fire hazards, combustible materials, isolation requirements, fire watch arrangements, emergency equipment, approvals and sign-offs. A smart hot works permit systemHot Works Permit template and form |
| Permit workflows and register | Documented by vendor | The help centre documents digital permit workflows with electronic sign-off, automatic notifications at each stage, an automatic register of active and closed permits, mobile access and PDF export. Safety permits in Dashpivot (help centre) |
| Offline mobile capture | Depends on scope | The help centre states the Dashpivot mobile app can be used offline to take photos and fill out forms, storing the last opened team's template formats, the latest 300 photos and the last 30 forms per template, and that switching teams offline allows photos only. Uploads need the app reopened and left open after reconnection, so approvals involving other users depend on reconnection. Dashpivot mobile app offline mode (help centre), checked 30 September 2026 |
| External signatories without a full licence | Documented by vendor | The help centre states external users can sign permits without Dashpivot accounts and recommends manual signature fields for them. Sitemate Links lets non-users submit forms; single submissions are described as free and ongoing submissions are billed as Paid Sitemate Users, with a maximum of 20 templates per link. Safety permits in Dashpivot (help centre)Sitemate Links introduction (help centre), checked 30 September 2026 |
| Expiry tracking and register views | Depends on scope | The help centre recommends adding expiry date fields, setting form thumbnails to show expiry dates and reordering register columns so expiry is visible. This is a template design practice; the pages do not state an automatic alert when a permit expires, so test whether notifications fire. Safety permits in Dashpivot (help centre) |
| Permit template creation and PDF markup | Documented by vendor | The help centre documents browsing free permit templates, generating a custom template with Storm AI from a description, PDF markup for attached drawings on mobile and branded PDF export. Review any AI-generated template against your own hot work procedure before use. Safety permits in Dashpivot (help centre) |
| Per-user licensing with minimum seats | Depends on scope | The help centre states pricing is per user with a minimum number of licences based on company size, confirmed with an account manager at sign-up. The minimum amounts were not shown on the page fetched, so confirm them in the quote. Dashpivot minimum number of licences (help centre), checked 30 September 2026 |
Quote-based
Separate pricing recheck date not recorded. Confirm current pricing with the vendor.
Hot works permits and general permit management within the Dashpivot forms platform; broader safety management modules are a separate scope.
Ask the vendor to identify the product, region, modules, billing unit, contract term and included services in writing.
Switching teams offline allows photos only, and uploads require the app to be reopened and left open after reconnection. Demonstrate a full permit cycle under your site's connectivity.
Also recorded as Dashpivot, Sitemate Dashpivot. Older entries under a previous name may describe a different release or owner.
Star ratings and review counts from the old catalog are not shown: no source for them was recorded.
