Sitemate's Dashpivot platform provides a dedicated hot works permit system: a drag-and-drop template builder for a custom hot works permit with photos, attachments and digital signatures, completion on mobile, tablet or computer, and automated approval workflows that route the permit from creator to each sign-off until closure. Records are stored in the cloud with geolocation, form numbering and an audit trail, and a free hot works permit template covers fire hazards, combustible materials, isolation requirements, fire watch arrangements, emergency equipment, approvals and sign-offs.
Built from vendor sources checked ; AI-assisted drafting. Documentation review, not a hands-on test. How pages are made
Construction and industrial teams that want to digitise hot work permits quickly without a full EHS platform rollout. Dashpivot is a forms-and-workflow platform rather than a permit-to-work system with access control. Confirm how permit status is enforced at the point of work, and how re-verification after an interruption is recorded.
Watch for: Plan prices vary by term and licence band; signature logic and SSO need higher plans.
Published price: EUR 20.88 per Contributor user/month (Standard; 11-30 users on a 1-year term, as shown in EUR on 2 October 2026). Free trial documented. Sources checked .
Vendor visuals—not a QHSEtech hands-on test.
Sitemate is an Australian software vendor whose Dashpivot platform digitises site forms and workflows. This profile covers its hot works permit system and permit management software. Hot works permits and general permit management within the Dashpivot forms platform; broader safety management modules are a separate scope.
| Capability | Evidence | Scope and source |
|---|---|---|
| Hot works permit system | Documented by vendor | The product page describes a dedicated hot works permit system: a customisable hot works permit template with photos, attachments and digital signatures, completion on any device, and automated approval workflows routing the permit to each sign-off until closure. The free template covers fire hazards, combustible materials, isolation requirements, fire watch arrangements, emergency equipment, approvals and sign-offs. A smart hot works permit system, checked 2 October 2026Hot Works Permit template and form, checked 2 October 2026 |
| Permit workflows and register | Documented by vendor | The help centre documents digital permit workflows with electronic sign-off, automatic notifications at each stage, an automatic register of active and closed permits, mobile access and PDF export. Safety permits in Dashpivot (help centre), checked 2 October 2026 |
| Offline mobile capture | Depends on scope | The help centre states the Dashpivot mobile app can be used offline to take photos and fill out forms, storing the last opened team's template formats, the latest 300 photos and the last 30 forms per template, and that switching teams offline allows photos only. Uploads need the app reopened and left open after reconnection, so approvals involving other users depend on reconnection. The permit app page says data syncs automatically on reconnection, which differs; test it. Dashpivot mobile app offline mode (help centre), checked 2 October 2026Permit to Work App, checked 2 October 2026 |
| External signatories without a full licence | Documented by vendor | The help centre states external users can sign permits without Dashpivot accounts and recommends manual signature fields for them. Sitemate Links lets non-users submit forms; single submissions are described as free and ongoing submissions are billed as Paid Sitemate Users, with a maximum of 20 templates per link. Safety permits in Dashpivot (help centre), checked 2 October 2026Sitemate Links introduction (help centre), checked 2 October 2026 |
| Expiry tracking and register views | Depends on scope | The help centre describes an expiry date field showing days left, with a colour-coded badge for expired permits. The pages do not state an automatic alert on expiry, so test whether notifications fire. Safety permits in Dashpivot (help centre), checked 2 October 2026 |
| Permit template creation and PDF markup | Documented by vendor | The help centre documents browsing free permit templates, generating a custom template with Storm AI from a description, PDF markup for attached drawings on mobile and branded PDF export. Review any AI-generated template against your own hot work procedure before use. Safety permits in Dashpivot (help centre), checked 2 October 2026 |
| Per-user licensing with minimum seats | Documented by vendor | The pricing page states minimum Contributor licences by company size and licence blocks; Sitemate App paid users are priced separately. The help centre also says pricing is per user. Dashpivot minimum number of licences (help centre), checked 2 October 2026Dashpivot pricing, checked 2 October 2026 |
| Security controls and access management | Documented by vendor | The security page states SOC 2 certification, AWS hosting, encryption at rest and in transit, role-based access, SSO for Contributor users and change logs for forms and templates. Sitemate security, checked 2 October 2026 |
| Approval signature logic | Documented by vendor | The security page says custom logic controls who may sign at each stage by user type or permission; the pricing page lists it from Pro. Sitemate security, checked 2 October 2026Dashpivot pricing, checked 2 October 2026 |
| Open API and integrations | Documented by vendor | The integrations page describes an open API used with finance, drawings, job management and analytics tools; the pricing page lists API access as available via Flowsite. Dashpivot open API and integrations, checked 2 October 2026Dashpivot pricing, checked 2 October 2026 |
Per-user tiers (Standard, Pro, Premium, Platinum) or Enterprise Unlimited
On 2 October 2026 the pricing page, which opened in EUR with a 1-year term and 11-30 Contributor licences selected, showed Standard EUR 20.88, Pro EUR 36.18, Premium EUR 51.48 and Platinum EUR 66.78 per user/month for Dashpivot Contributors, and EUR 7.74, 9.54 and 11.34 per user/month for paid Sitemate App users on Pro, Premium and Platinum. The page also offers monthly, 2-, 3- and 5-year terms and USD, AUD, ZAR, GBP and CAD; the amount depends on the term, currency and user band selected, so confirm the figure for your selection. Enterprise Unlimited is priced separately. Initial minimums: under 10 employees, none; 10-99, 10 Contributor licences; 100-999, 20; 1,000+, 30.
Separate pricing recheck date not recorded. Confirm current pricing with the vendor.
Switching teams offline allows photos only, and uploads require the app to be reopened and left open after reconnection. Demonstrate a full permit cycle under your site's connectivity.
Drawn from the profiles behind the Alternatives list above: most category tags shared with Sitemate first, then the closest overlap in documented capability names, then A to Z. Ratings, search demand and sponsorship are not used; rows are shown A to Z.
Shared category tags: 1 (Permit to Work).
Differs: scope Permit to Work (this profile: Safety Management); offline partial workflow (this profile: unclassified); price no verified amount (this profile: amount published); trial on request (this profile: free trial documented).
Shared category tags: 1 (Permit to Work).
Differs: price no verified amount (this profile: amount published); trial not established (this profile: free trial documented).
Same: scope and offline.
Shared category tags: 1 (Permit to Work).
Differs: scope EHS Management (this profile: Safety Management); offline partial workflow (this profile: unclassified).
Same: price and trial.
Also recorded as Dashpivot, Sitemate Dashpivot. Older entries under a previous name may describe a different release or owner.
Star ratings and review counts from the old catalog are not shown: no source for them was recorded.
