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    Software Guide

    Best Workplace Violence Prevention Software (2026)

    Workplace violence prevention (WVP) is now a compliance requirement, not just a safety program. California SB 553 (in force since July 2024, actively enforced by Cal/OSHA through 2026) requires every general-industry employer in the state to maintain a written WVP plan, log every incident and threat for five years, and train employees annually. Federal OSHA guidance and healthcare-specific rules (New York, New Jersey, Texas SB 240) extend similar duties nationally.

    Why Workplace Violence Prevention Software Matters

    Under SB 553, a plain-spreadsheet incident log is technically compliant only if it captures the specific data points, retention period and access rules the statute demands — which most spreadsheets fail on audit. Cal/OSHA citations in 2025 have already reached the six-figure range for missing logs, missing risk assessments and untrained supervisors.

    Modern WVP platforms combine confidential threat reporting, structured risk assessment, response planning and training tracking — often integrated with incident management, wellbeing and lone worker systems.

    Core Capabilities

    SB 553-Compliant Violent Incident Log

    Captures the exact data points required by California Labor Code §6401.9 with 5-year retention and role-based access.

    Confidential Threat Reporting

    Anonymous reporting channels for threats, intimidation, harassment and near-miss violent events — with automated triage and escalation.

    Training & Acknowledgement Tracking

    Annual WVP training delivery, employee acknowledgement of the plan, and audit-ready evidence per employee.

    Feature Checklist

    SB 553-aligned violent incident log fields
    5-year record retention with access controls
    Anonymous / confidential reporting intake
    Threat assessment and triage workflow
    Workplace hazard risk assessment templates
    Post-incident debrief and corrective action
    Annual WVP plan management and version control
    Employee acknowledgement tracking
    Annual training delivery and completion records
    Panic alert / lone worker integration
    Restraining order and no-contact tracking
    Multi-jurisdiction plan variants (CA, NY, NJ, TX healthcare)
    Executive and site-level dashboards
    Cal/OSHA-ready evidence export

    Top Workplace Violence Prevention Platforms

    #1

    Tekmon

    Configurable WVP module with SB 553-aligned log, threat reporting and integrated training tracking

    #2

    Intelex

    Incident management with WVP-specific fields and strong workflow

    #3

    Cority

    WVP within enterprise EHS platform with occupational health integration

    #4

    SafetyCulture

    Mobile-first reporting with configurable WVP templates

    #5

    Origami Risk

    Integrated risk, incident and WVP tracking for healthcare and higher-ed

    #6

    Vector Solutions

    WVP training content bundled with incident tracking

    Get SB 553 Ready

    Compare workplace violence prevention platforms and close the compliance gap before your next Cal/OSHA inspection.

    Browse All Software

    Related Guides

    Incident Management SoftwareLone Worker Safety SoftwareMental Health & Wellbeing SoftwareTraining Management SoftwareWhistleblower Management SoftwareRisk Assessment Software

    Frequently Asked Questions

    What is California SB 553?
    California Senate Bill 553 amended Labor Code §6401.9 to require virtually every California employer — with limited healthcare exceptions already covered by Cal/OSHA §3342 — to maintain a written workplace violence prevention plan, keep a violent incident log for five years, and train employees annually. It has been in force since July 1, 2024 and Cal/OSHA is actively citing non-compliance in 2026.
    Does a spreadsheet satisfy SB 553?
    In theory yes, if it captures every required field, meets the 5-year retention requirement, and access is restricted to authorised personnel with tamper evidence. In practice, Cal/OSHA has cited employers whose spreadsheets miss required data points, lack access controls, or cannot demonstrate integrity. Dedicated software eliminates these gaps.
    Does OSHA have a federal WVP standard?
    Not yet as a general rule, but OSHA has issued detailed guidance for healthcare and social services and is progressing rulemaking on a general-industry standard. Multiple states (NY, NJ, TX) already have healthcare-specific WVP laws, and federal OSHA cites employers under the General Duty Clause for known WVP hazards.
    How does WVP software integrate with other QHSE tools?
    Best-in-class platforms integrate the WVP incident log with the broader incident management system (single reporting UI), with lone worker safety (panic escalation), with training management (annual completion tracking) and with HR (restraining orders, employee status changes).