UpKeep Alternatives
5 of 7 products that share a software category or a capability term with UpKeep, matched on what their records document.
Alternative products to investigate
Among the products whose records share the most documented attributes with UpKeep: Fiix, MaintainX, Prometheus Group, Tekmon and Tractian (alphabetical, not a ranking).
Tekmon pays for sponsored placements on this site; its place in this list follows the same rule as every entry. UpKeep record checked 2 October 2026. Sources and limitations in the UpKeep profile · How candidates are matched · Already using UpKeep? What to check before switching
UpKeep's own record: categories, offline status, pricing and trial
Software categories: CMMS & Maintenance Management. Offline filter: Documented offline workflow. Pricing: UpKeep has a published amount recorded as “Published plans; confirm currency” (check product, module and purchase scope) (model: “Published entry tiers; higher tiers quoted”). Pricing sources checked 2 October 2026: partially verified. Trial: free trial documented.
- Fiix
Shares: CMMS & Maintenance Management and Equipment Maintenance
Why listed, where it differs, against UpKeep
Why listed: Categories shared with UpKeep: CMMS & Maintenance Management. Tags shared with UpKeep: Equipment Maintenance. Capability names sharing a term: UpKeep's “Maintenance orders and assets” and Fiix's “Connected maintenance records”; UpKeep's “Preventive maintenance triggers and checklists” and Fiix's “Mobile maintenance”. Offline filter: Fiix and UpKeep, documented offline workflow. Pricing: Fiix and UpKeep both have published amounts; check each profile's product, module and purchase scope; Fiix has a published amount recorded as “Published plans; confirm currency” (check product, module and purchase scope).
Where it differs: Trial: Fiix, trial status not established; UpKeep, free trial documented. Conditional in Fiix's record (2 of 8 capabilities): “Multi-site and purchasing” and “Offline synchronization”.
Against UpKeep: Pricing model: Fiix, “Free plan and paid subscriptions”; UpKeep, “Published entry tiers; higher tiers quoted”. Integration capabilities: Fiix, “Integration and enterprise controls” (conditional) and “Fiix API” (conditional); UpKeep, “Enterprise interfaces” (conditional). Access, security and record controls: Fiix, “SSO and indirect MFA” (conditional) and “Security assurance statements” (conditional); UpKeep, “Security assurance and data region” (conditional) and “Analytics, audit trails and scheduled reporting” (documented).
- MaintainX
Shares: CMMS & Maintenance Management and Equipment Maintenance
Why listed, where it differs, against UpKeep
Why listed: Categories shared with UpKeep: CMMS & Maintenance Management. Tags shared with UpKeep: Equipment Maintenance. Capability names sharing a term: UpKeep's “Maintenance orders and assets” and MaintainX's “Maintenance reporting and scheduled exports”. Offline filter: MaintainX and UpKeep, documented offline workflow. Pricing: MaintainX and UpKeep both have published amounts; check each profile's product, module and purchase scope; MaintainX has a published amount recorded as “Published plans; confirm currency” (check product, module and purchase scope).
Where it differs: Conditional in MaintainX's record (2 of 10 capabilities): “Multi-site administration” and “Offline technician work”.
Against UpKeep: Pricing model: MaintainX, “Free plan and paid subscriptions”; UpKeep, “Published entry tiers; higher tiers quoted”. Integration capabilities: MaintainX, “Inventory and integrations” (conditional); UpKeep, “Enterprise interfaces” (conditional). Access, security and record controls: MaintainX, “SAML single sign-on” (conditional) and “Security assurance” (conditional); UpKeep, “Security assurance and data region” (conditional) and “Analytics, audit trails and scheduled reporting” (documented).
- Prometheus Group
Shares: CMMS & Maintenance Management
Why listed, where it differs, against UpKeep
Why listed: Categories shared with UpKeep: CMMS & Maintenance Management. Capability names sharing a term: UpKeep's “Analytics, audit trails and scheduled reporting” and Prometheus Group's “Permit audits and reporting”.
Where it differs: Offline filter: Prometheus Group, not yet classified; UpKeep, documented offline workflow. Pricing: Prometheus Group has no verified published paid amount recorded; UpKeep has a published amount; check the profile's product, module and purchase scope. Trial: Prometheus Group, trial status not established; UpKeep, free trial documented. Software categories assigned to Prometheus Group only: Control of Work and Permit to Work. Conditional in Prometheus Group's record (2 of 9 capabilities): “Hot-work and confined-space permit configuration” and “Barrier-health and mitigation visibility”.
Against UpKeep: Documented, sharing no word with any capability, category or tag in the other record: Prometheus Group, “Hazard identification and risk assessment”. Pricing model: Prometheus Group, “Custom quote”; UpKeep, “Published entry tiers; higher tiers quoted”. Integration capabilities: Prometheus Group, “Permit and barrier integration” (conditional); UpKeep, “Enterprise interfaces” (conditional).
- Tekmon
Shares: CMMS & Maintenance Management and Equipment Maintenance
Why listed, where it differs, against UpKeep
Why listed: Categories shared with UpKeep: CMMS & Maintenance Management. Tags shared with UpKeep: Equipment Maintenance. Capability names sharing a term: UpKeep's “Maintenance orders and assets” and Tekmon's “Maintenance and asset workflows”; UpKeep's “Preventive maintenance triggers and checklists” and Tekmon's “Work orders and preventive maintenance plans”. Offline filter: Tekmon and UpKeep, documented offline workflow.
Where it differs: Pricing: Tekmon has no verified published paid amount recorded; UpKeep has a published amount; check the profile's product, module and purchase scope. Software categories assigned to Tekmon only: EHS Management, Quality Management Systems (QMS), Inspection Management and Permit to Work. Conditional in Tekmon's record (2 of 5 capabilities): “CAPA assignment and approval” and “ISO 9001 / ISO 22000 process templates”.
Against UpKeep: Documented, sharing no word with any capability, category or tag in the other record: Tekmon, “Cross-discipline quality and safety CAPA” and “Incident capture, routing and follow-up” (2 of 9). Pricing model: Tekmon, “Enterprise subscription; custom quote”; UpKeep, “Published entry tiers; higher tiers quoted”. Integration capabilities: Tekmon, “ERP and reporting connections” (conditional); UpKeep, “Enterprise interfaces” (conditional). Access, security and record controls: Tekmon, “Document library with history and access control” (documented); UpKeep, “Security assurance and data region” (conditional) and “Analytics, audit trails and scheduled reporting” (documented).
- Tractian
Shares: CMMS & Maintenance Management
Why listed, where it differs, against UpKeep
Why listed: Categories shared with UpKeep: CMMS & Maintenance Management. Capability names sharing a term: UpKeep's “Maintenance orders and assets” and Tractian's “Maintenance information”; UpKeep's “Preventive maintenance triggers and checklists” and Tractian's “Preventive scheduling and maintenance KPI reporting”. Pricing: Tractian and UpKeep both have published amounts; check each profile's product, module and purchase scope.
Where it differs: Offline filter: Tractian, partial offline workflow; UpKeep, documented offline workflow. Conditional in Tractian's record (2 of 6 capabilities): “Condition sensing” and “Offline mobile work”.
Against UpKeep: Pricing model: Tractian, “Published plans, confirm currency”; UpKeep, “Published entry tiers; higher tiers quoted”. Integration capabilities: Tractian, “System connections” (conditional); UpKeep, “Enterprise interfaces” (conditional).
Continue the alternatives research
Check the same evidence-led view from each candidate's starting point; its matched set may differ because the documented record differs.
2 more not listed. Browse the CMMS & Maintenance Management category.
Already using UpKeep? What its record leaves open
Limitations the UpKeep profile records:
- Offline access requires Professional or Enterprise
- Cache, draft and image limits need checking against the proposed field workflow
- Enterprise interfaces and rollout services can change the total budget
- The Trust Center states US-only hosting and processing for customer data
Available only under stated conditions or not documented (checked 2 October 2026): Inventory and cost tracking; Offline field work; Enterprise interfaces; Security assurance and data region; Public maintenance request intake; Maintenance procurement. Check each against the contract you hold.
Listed candidates that document a capability with a related name (confirm the scope in a demo):
- “Public maintenance request intake”: Fiix's “Connected maintenance records”, MaintainX's “Maintenance reporting and scheduled exports”, Tekmon's “Maintenance and asset workflows” and Tractian's “Maintenance information”.
- “Maintenance procurement”: Fiix's “Connected maintenance records”, MaintainX's “Maintenance reporting and scheduled exports”, Tekmon's “Maintenance and asset workflows” and Tractian's “Maintenance information”.
UpKeep evaluation checks, for every candidate
- Functional depth: Show one recurring order with the required asset, parts and completion records. Source
- Usability & adoption: Test a realistic offline shift against cache and capture allowances. Source
- Implementation & TCO: Quote the offline-capable tier, migration, implementation and training together; distinguish the published service options from the scope actually proposed. Source
- Integrations & API: Identify whether the contracted path is a native connector, Zapier, REST API or webhook, then demonstrate authorization, failure, retry and duplicate prevention. Source
- Security & trust: Review the current Trust Center evidence, DPA, subprocessors and US data-region statement, then check which tier provides the required identity, access and audit controls. Source
Leaving UpKeep: what to plan for
- Make sure no technician is carrying unsynchronised work on the day of the cut-off. The record says the help article has edits, notes and photos made offline sync by themselves once the device reconnects and suggests waiting a few seconds for the background sync, with limits on cache, drafts and images varying by plan; offline use is listed for the Professional and Enterprise plans. It describes no receipt indicator, so test how a user can confirm the server has the work. Ask each person to check that completed checklists, notes and photos show in the record, and keep the old system read-only until they do.
- Asset codes and parts labels are physical items that outlast the software. The record describes QR lookup on mobile for assets and barcode or QR issue and receipt for stock, so a successor may mean reprinting or re-linking those codes, or keeping the old links alive for a while. Count the labels before choosing a cut-over date.
- The request portal accepts requests without a login through links or QR codes, and the pricing FAQ says requesters are not paid users. People who raise requests may therefore have no account to notify about a change. Find where those links and codes are posted, and plan how requesters learn the new route before the old one stops working.
- Scheduled reports and audit trails are outputs that other people may rely on without knowing where they come from. The record lists live dashboards for preventive-maintenance compliance, downtime, labour and parts cost, scheduled reports, PDF export and audit trails. Identify the recipients of each scheduled report and export the history that supports any compliance figure already shared.
Who may have reason to stay with UpKeep
- A schedule built on meter or condition triggers is configuration with history behind it. The record describes time-, meter- and condition-based triggers that generate work orders automatically, with checklists and parts planning. A replacement has to reproduce each trigger, and the record asks which triggers and sensors the quoted tier includes, so the same question applies to a candidate.
- Seat definitions change the arithmetic. The record lists two entry prices per user per month and says view-only, requester and third-party users are free, with paid users limited to administrators and two technician types. A site with many requesters and few technicians should compare how a candidate counts users before comparing any price per seat.
- Stock handling and procurement are described as different scopes. Inventory covers thresholds and low-stock purchase-order drafts, while a procurement product with requisitions, approvals, receiving and three-way matching is called separately scoped. A team that only relies on the drafts has a smaller requirement than one that runs approvals, and the quote should say which.
- A security review that has already accepted the vendor's statements may have to be repeated in a move. The record says the trust page states a SOC 2 Type II examination, hosting in AWS and storage and processing of customer data only in the United States, while noting the reports were not reviewed here. Check the region against your own requirements before treating it as settled.
What to test in a trial of a replacement for UpKeep
- Have two people change the same order while the device is offline, then reconnect and see which edit survives and whether the other is kept. The record leaves this open, and the limits on cache, drafts and images differ by plan, so run it on the tier that is quoted and not on a higher one; the record notes offline access requires Professional or Enterprise.
- Set a meter threshold with a checklist and a required part, cross it, and check that exactly one work order is created with the right asset and instructions. Then complete the work with time and parts, and look at the compliance, cost and history outputs in a scheduled report, using the same sample on each candidate.
- Scan an asset's request code without signing in and submit a defect with a photo. Approve it, route it to a work order, issue a part from a storeroom and see whether replenishment starts when stock hits the minimum. The test follows one request across the portal, inventory and the asset record.
- Identify the integration path in the quote as a native connector, Zapier, a REST API or webhooks, then test authorisation, a failure, a retry and a duplicate. The record says the plan table places API and custom integration, single sign-on and custom roles in the enterprise tier, so the path has to match what is licensed.
Conditions and sources in the UpKeep profile · Recorded commercial terms
UpKeep alternatives — frequently asked questions
Which UpKeep alternatives have published amounts?
Published amounts (see each profile's product, module and purchase scope): Fiix, MaintainX and Tractian. No verified published paid amount recorded: Prometheus Group and Tekmon. UpKeep has a published amount; check the profile's product, module and purchase scope.
Which UpKeep alternatives have a documented offline workflow?
Documented offline workflow: Fiix, MaintainX and Tekmon. Partial offline workflow: Tractian. Not yet classified: Prometheus Group. Offline filter: UpKeep, documented offline workflow.
Which UpKeep alternatives document a free trial?
Free trial documented: MaintainX, Tekmon and Tractian. Trial status not established: Fiix and Prometheus Group. Trial: UpKeep, free trial documented.