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    QHSEtech

    Kizeo Forms

    Kizeo Forms converts field checklists into configurable mobile forms for inspections, incidents and maintenance. Teams can collect evidence and create reports from submitted records. Its form-based approach suits organizations that need to retain their own process structure.

    Evidence: Researched profile

    Built from vendor sources checked ; AI-assisted drafting. Documentation review, not a hands-on test. How pages are made

    Vendor website
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    Who is Kizeo Forms for?

    Small and midsize field teams standardizing paper inspections, service reports and safety observations. Validate workflow ownership and reporting requirements beyond data capture. Do not infer offline AI processing or guaranteed synchronization recovery from a general offline feature statement.

    A useful shortlist candidate when a team needs tailored inspections and repeatable reports. Compare Smart against the actual need for Business features and budget for the account-wide upgrade if only some workers need advanced input.

    Watch for: All account users must share the same paid plan. Advanced input and BI requirements change the plan needed.

    Published price: USD 18 per user/month, annual billing. Free trial documented. Sources checked .

    Product tour

    Vendor visuals—not a QHSEtech hands-on test.

    List editor with a named sample list of five condition items and toolbar buttons to add a level or a reference

    External list editor in Kizeo Forms

    Source
    Settings dialog for a list field with a title, an external list selector and a list items box

    Form list field linked to an external list

    Source

    Capabilities and scope

    Kizeo Forms is the configurable mobile forms product from Kizeo. This profile covers its field-data workflows, not an assumed preconfigured enterprise EHS or ESG suite. Custom inspection forms, mobile evidence, reports and connected workflows; buyers define the QHSE process and ownership.

    Kizeo Forms capabilities, evidence status and source links
    CapabilityEvidenceScope and source
    Custom safety formsDocumented by vendor

    Required fields, visibility conditions, calculations and repeated tables allow an organization to configure its own checklist.

    Custom fields and business rules
    Offline evidence collectionDocumented by vendor

    Mobile forms can capture photos, signatures, comments and geolocation while disconnected, then synchronize later.

    Offline collection scope
    Reports from field recordsDocumented by vendor

    PDF, Word and Excel outputs can include captured media, signatures and geolocation and can be sent automatically to defined recipients. Offline records generate their report after synchronization; validate templates, recipients, retention and failed-delivery handling.

    Custom fields and business rulesAutomated PDF, Word and Excel reports and delivery : checked 28 September 2026
    Safety observationsDocumented by vendor

    The vendor positions the app for mobile hazard and safety reporting; assess the configured follow-up process.

    Safety reporting use case
    Multilingual appDocumented by vendor

    A multilingual interface is included in the Smart plan listing; verify each required language and form translation separately.

    US pricing and subscription rules
    AI voice inputDepends on scope

    The voice workflow populates fields for user review. Business entitlement and actual language/noise performance need validation.

    Voice entry and review workflowUS pricing and subscription rules
    Integration and APIDepends on scope

    The vendor describes token-authenticated REST API access plus FTP, DocuSign, Dropbox, Zapier and CRM or ERP connection paths. Smart lists integrations and API; Business adds broader native integration and BI connectivity. Confirm target-system entitlement, direction, error handling and implementation ownership.

    US pricing and subscription rulesREST API and third-party integration options : checked 28 September 2026
    Offline AI processingNot verified

    Reviewed material did not establish that voice interpretation or other AI services run disconnected.

    Routed supervisor validationDocumented by vendor

    Kizeo documents a configurable pattern using user fields, visibility, signatures, rights and transfer rules so field users route a record to an eligible manager. It is not a prebuilt safety module; validate recipients, reassignment, rejection and audit evidence.

    Supervisor validation with user fields, visibility and routed transfer : checked 29 September 2026Form access rights, group roles and data-transfer prerequisites : checked 29 September 2026
    Reusable controlled-choice listsDocumented by vendor

    External lists can be reused and configured as hierarchical, referential, coded or user-filtered, with selections populating related fields. This does not establish formal master-data governance or immutable version history.

    Reusable hierarchical, referential and filtered external lists : checked 29 September 2026
    Event-driven webhooksDepends on scope

    Webhooks can send configured requests for transfer, receipt, recording, modification and web-deletion events with conditions. Confirm authentication, payload minimisation, allow-listing, retries, duplicate handling and monitoring; no delivery guarantee was established.

    Webhook events and conditional sending : checked 29 September 2026
    Data hosting and GDPR statementDepends on scope

    The US pricing page says data is hosted in Europe, and its FAQ says data is encrypted, stored in Europe and GDPR-compliant. These are vendor statements, not a reviewed audit or certificate; for a US or other non-EU account, ask Kizeo to confirm in writing the hosting region, subprocessors and data-processing terms that apply to your contract.

    US pricing and subscription rules

    Also watch for: Offline conflict and recovery details need a device-level demonstration.

    Kizeo Forms pricing

    Smart and Business per-user subscriptions

    Entry price as recorded: USD 18 per user/month, annual billing.

    Pricing sources checked : Checked against the vendor's published pricing.

    The Kizeo Forms pricing page has 4 published prices (unit, term, minimum and source), annual against monthly billing and 9 Audits & Inspections products priced in the same unit.

    See the full Kizeo Forms price table →

    Mobile offline forms and automatic reconnection sync

    The mobile app stores entered data locally and synchronizes when the network returns. The vendor explicitly includes photos, signatures, comments and geolocation in offline collection. Preload and test the required forms before travel.

    What we could not verify

    1 not verified · 4 depend on scope · 1 note

    Demo script

    Demo request: warehouse safety round

    1. Build a short checklist with a required photo for a failed check.
    2. Complete it without connectivity and then reconnect.
    3. Verify the uploaded evidence and a usable supervisor report.

    Demo request: voice-assisted maintenance record

    1. Dictate a realistic observation using the crew language and typical background noise.
    2. Review and correct extracted fields before submission.
    3. Compare the final report with the original observation and confirm manual-entry fallback.

    Demo request: routed hazard review and downstream handoff

    1. Configure a field-user group with transfer-only access and a site-matched supervisor who can receive the record.
    2. Submit a realistic hazard record and verify supervisor-only review and signature fields appear to the correct recipient.
    3. Approve or modify the record and confirm the intended webhook event reaches a test endpoint once with only required data.
    4. Exercise rejection, reassignment and endpoint failure and identify retained audit evidence and manual recovery.

    Ask the vendor to show you

    1. Show offline capture and successful synchronization after an interrupted connection.
    2. Can the proposed account mix user roles without buying unused advanced features?
    3. Demonstrate report output and delivery to our existing record system.
    4. How are AI-generated values reviewed and corrected before submission?

    Checks specific to this product

    Offline collection and first connection:
    Offline collection includes photos, signatures, comments and geolocation, and the support article covers initial connection and pending submissions. Install on a clean device, preload forms, go offline for a full round and confirm receipt. Ask about queue limits and device-loss recovery, which were not established.
    Supervisor validation design:
    Validation is documented as a configurable pattern using user fields, visibility, signatures, rights and transfer, not a prebuilt safety module. Build your real routing, including reassignment when the manager is absent and a rejection path, and retain the audit evidence it produces.
    Use demo checklist

    Questions the sources answer

    Does Kizeo Forms work without an internet connection?

    Kizeo documents local mobile capture with automatic synchronization when connectivity returns. Photos, signatures and geolocation are included in that description; test upload completion and recovery with your real form.

    Can Kizeo Forms help workers report hazards by voice?

    Its AI voice input can populate form fields from spoken observations and supports user review. Verify required languages, background noise, connectivity and the Business plan entitlement during a trial.

    Can Kizeo Forms replace our paper safety checklist?

    The form builder supports required fields, visibility rules, calculations and evidence capture. Recreate one short checklist first and observe whether a worker can complete it without help.

    Does Kizeo Forms provide a free trial?

    A 15-day trial without a credit card is advertised, with up to ten trial users. Use it to test capture, supervision and report delivery before choosing the account plan.

    Sources and change log

    12 sources, checked
    • : Added official automated-report and integration evidence, including post-sync report generation and explicit buyer checks for delivery failures and API entitlement.
    • : Added current US plan comparison, mobile offline scope, AI limitations and buyer demonstration scenarios.

    Compare with

    Drawn from the profiles behind the Alternatives list above: most category tags shared with Kizeo Forms first, then the closest overlap in documented capability names, then A to Z. Ratings, search demand and sponsorship are not used; rows are shown A to Z.

    All Kizeo Forms alternatives

    Reviews on qhsetech.com

    Reviews may be filed under other names

    Also recorded as Kizeo. Older entries under a previous name may describe a different release or owner.

    Star ratings and review counts from the old catalog are not shown: no source for them was recorded.