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    Content date: · Editorial responsibility: Dimitris Mitsios · No individual check logged· AI use
    Configurable EHSQ platforms · Guide revised September 2026

    HSI Donesafe vs Intelex: Scope, limits and demo questions

    Side-by-side comparison

    HSI Donesafe and Intelex: pricing, evaluation starting point, scope, what to verify and offline scope. Select a row label to show its full text.
    AttributeHSI DonesafeIntelex
    No amount on record; request quote
    Published amount; check product and plan
    EHS Management
    Validate user roles, sites and scale against your proposed deployment.
    Confirm hosting, support languages and contractual coverage for your region.
    See the linked profile's capability evidence
    See the linked profile's unresolved questions
    Documented offline workflow

    Where the two scopes differ

    Both records describe configurable platforms bought in parts, and the useful difference is what the buyer is asked to count. The HSI Donesafe record says pricing is built from the number of workers, the selected application modules and support services, with no numeric rate, currency or billing interval on the reviewed page. The practical consequence the record raises is whether contractors and occasional contributors are counted as workers. The Intelex record gives a published entry price for Safety Essentials with annual billing and a minimum of 25 users, and quotes Advanced and Enterprise. A published floor can be easier to model than a worker-based quote, but the record says it covers incidents, action plans and inspections, and that other listed applications are add-ons.

    The two records also document different breadth around the incident. HSI Donesafe lists configurable incident stages from triage through root cause methods such as 5 Whys and ICAM to review, corrective action and completion, plus a named OSHA 300, 301 and 300A set of logs for the United States, contractor self-registration with inductions and expiry notices, a quality module for nonconformance and supplier performance, an emergency module covering wardens and first aid certifications, and a psychosocial hazard module. The Intelex record lists permit to work as a dedicated application distinct from regulatory permit tracking, management of change, document control with acknowledgement, audit management, ESG collection and an HR-system integration for worker records. Each list is what the review found, and neither says the other vendor lacks the topic.

    Ownership of configuration is the third difference. The HSI Donesafe record says flexibility needs a named internal owner and that conflicting edits and attachment limits in the offline application were not verified. The Intelex record points at tier and entitlement instead: native offline capture is described, yet the Essentials listing shows responsive web, and API access carries the permissions of the calling user. For both, documented offline capture of an incident does not establish that every configured step or approval also works offline.

    HSI Donesafe: status on record

    • Trial: No free trial established.
    • Offline: Documented offline workflow.
    • Pricing: No amount on record; request quote.
    • Profile record checked 14 October 2026.

    Intelex: status on record

    • Trial: Trial or demo on request.
    • Offline: Documented offline workflow.
    • Pricing: Published amount; check product and plan.
    • Profile record checked 14 October 2026.

    When each is the safer first demo

    Start with HSI Donesafe when

    HSI Donesafe is the safer first demo when the aim is to replace several disconnected forms and registers with one configured workflow, started module by module. Choose the single process that hurts most, for example a hazard report with a photo that becomes an assigned action, and ask who would build and maintain that form after implementation. If contractors are central, begin with the registration and expiry flow and ask whether an expired qualification only warns or also blocks site entry.

    Start with Intelex when

    Intelex is the safer first demo when you need a stated entry price to budget against, or when the first workflow involves separate applications that must hand over to each other: hazardous-work authorisation, a controlled document revision, or a change request. Ask for the tier you would sign for, and run the demonstration in that tier so that a feature belonging to Advanced or Enterprise is not mistaken for part of the Essentials price.

    A two-week evaluation plan

    Ask HSI Donesafe

    • Ask how contractors, occasional contributors and people who only submit a report are counted in the worker-based quote, and which modules and configuration changes are on separate lines.
    • Ask which of your configured modules and form fields work inside the offline app, and what happens when two people edit one record before it synchronises.

    Ask Intelex

    • Ask whether native offline mobile capture is included at the quoted tier, and request the trial length and enabled applications in writing.
    • Ask which of permit to work, document control, management of change and ESG are inside the quote and which are priced as add-ons, with implementation and connectors listed apart.

    Week 1, field capture on both. Load the intended form onto a phone, disconnect, capture a hazard or incident with a photo, restart the app, reconnect and inspect the uploaded record. Add a second device that edits the same record before the first reconnects and write down the outcome. Neither record establishes a self-service free trial, so agree a vendor-run environment, test users and dates before the first day.

    Week 2, the specialist workflows you actually need. For HSI Donesafe, run a contractor through registration, upload a qualification, let it expire and see what the site manager and contractor are told, then take a nonconformance through investigation to a verified corrective action. For Intelex, request a test work permit, change a condition and watch the review and reissue steps, then replace a document and obtain an acknowledgement. Finish by reading each quote line against the application names you saw working.

    Worked evaluation scenarios

    These scenarios are hypothetical. They show how to turn the record facts into a demo test and what outcome would change a choice; they are not case studies or customer results.

    Hypothetical: three hundred subcontractor workers a year

    A building services group onboards about three hundred subcontractor workers a year across eight sites. The HSI Donesafe record describes self-registration, qualification records, task- or site-specific inductions with digital sign-off, certificates, expiry notices and a link to site entry, though it says these controls do not establish that construction design and management duties are met. The Intelex record describes no contractor self-registration flow; it describes worker records fed from an HR system. In the demo, let a test subcontractor register, upload a qualification and let it expire. In Donesafe, check whether the expiry blocks site entry or only warns. For Intelex, ask which application would hold the qualification and who creates the record. If the answer is a manual step, count its cost.

    Hypothetical: a customer complaint that becomes a corrective action

    A manufacturer receives a complaint about a defective batch and needs a recorded path from investigation to corrective and preventive action, closed by someone other than the person who opened it. The HSI Donesafe record describes a nonconformance module that connects complaints, defects and incidents to investigation and closed-loop action, and asks you to confirm reviewer separation. The Intelex record lists nonconformance reporting, action plan management and corrective action reporting as three separate applications, the last with a verification step. Log the same complaint in each, assign actions to two owners, reject a weak closure and export the change history. If all three Intelex applications are priced separately, or Donesafe's role separation must be built by your own administrator, record that in the comparison.

    Hypothetical: a worker who moves sites and then leaves

    A group with a 2,000-person payroll wants worker records in the safety system to follow its HR system, including moves between sites and departures. The Intelex record describes a Workday gateway and HR, ERP and learning-system routes through APIs, connectors and bulk imports, and says API calls keep the permissions of the calling user. The HSI Donesafe record describes a RESTful API and file staging such as SFTP, with access and implementation costs to confirm. In a test environment, change a worker's site and manager, send one malformed record, then end and restart the employment. Check the exception queue, access after departure and whether past incidents stay protected. If either connector must be built by you, or old records change after rehire, the real cost sits outside the licence.

    What the records do not establish

    HSI Donesafe

    • A numeric price, a currency, a billing interval or a free trial.
    • Attachment limits, concurrent edit handling or offline access to every configured module.
    • That contractor and induction controls satisfy a legal duty such as construction design and management rules.

    Intelex

    • A price for Advanced or Enterprise, or a complete price for a permit and ESG bundle.
    • Offline permit authorisation or the isolation state of a permitted job.
    • That native offline capture is part of the Essentials entry price.

    Neither product

    • Which platform takes less time to configure, or less internal effort to maintain: neither record measured that.
    • Whether an HR or ERP connector, API access or batch exchange is included at the price you are quoted.

    Written from the profile records and the decision guide above, not from a hands-on test. Where a record is silent, the page says so instead of filling the gap.

    Evaluate HSI Donesafe

    • Identify the exact product, application and licence.
    • Review the profile's demonstration questions.
    • Run the same task and record unresolved questions.
    See HSI Donesafe profile

    Evaluate Intelex

    • Identify the exact product, application and licence.
    • Review the profile's demonstration questions.
    • Run the same task and record unresolved questions.
    See Intelex profile

    HSI Donesafe vs Intelex | FAQ

    Which product is cheaper?
    Comparable total cost has not been established. Request the same applications, users, sites, configuration, migration, integrations and support period from both vendors. Published entry pricing is subject to the plan conditions shown in each profile.
    How should I compare offline capability?
    Use the exact proposed mobile application and plan. Download required data, disconnect, create a record with a photo, reconnect and inspect synchronization. Record which preparation and tasks require connectivity.
    How should I decide between these products?
    Set acceptance criteria for your actual workflow. Complete the same demo, record observed results separately from vendor statements and resolve remaining questions in a scoped pilot. The linked profiles show the sources and review status for each product.

    Vendor sources and next steps

    HSI Donesafe16 sources, profile checked 14 October 2026
    Intelex20 sources, profile checked 14 October 2026
    Record the same demo tasks in the scorecard →

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