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    USA EHS & QHSE Software — OSHA, EPA, PSM & SEC Climate Rule

    Identify the federal, state and activity-specific records your US operations need before selecting software. OSHA recordkeeping, EPA reporting and covered PSM processes involve different requirements. Confirm applicability and current legal status with the responsible team, then test the exact outputs and approvals.

    Editorial responsibility: Dimitris Mitsios (Founder of The QHSE Standard; product marketing at Tekmon) · Tekmon pays for sponsored placements on this site (disclosure) · How pages are made · LinkedIn · Content date: 4 October 2026

    Key USA Regulations

    OSHA 29 CFR 1910 / 1926

    Federal General Industry and Construction standards. Covers HazCom, LOTO, Confined Space, Fall Protection, PPE, electrical safety and more — the foundation of any U.S. workplace safety programme.

    OSHA Recordkeeping (300/300A/301)

    Annual injury/illness logs (Form 300), summaries (300A), and incident reports (301). Required for most employers with >10 employees; electronic submission via ITA portal for many establishments.

    OSHA PSM (1910.119)

    Process Safety Management for highly hazardous chemicals. Mandates 14 elements including PHA, MOC, PSSR, mechanical integrity, and incident investigation. Critical for chemicals, refining and oil & gas.

    EPA RCRA, CAA, CWA, EPCRA

    Resource Conservation & Recovery Act (waste), Clean Air Act (Title V permits), Clean Water Act (NPDES, SPCC), and EPCRA Tier II / TRI reporting. Each generates structured data flows that EHS software should automate.

    SEC climate rules: stay and proposed rescission

    The SEC’s May 29, 2026 release says the March 2024 rules were stayed in April 2024, that it ended its defence in March 2025, and that it proposes rescinding them. A proposal is not final action; check the rulemaking file before treating these rules as an operative software requirement.

    State programmes (Cal/OSHA, MIOSHA, etc.)

    OSHA lists 29 State Plans: 22 cover private-sector and state or local government workers (21 states and Puerto Rico) and 7 cover public-sector workers only. They run their own standards, which must be at least as effective as federal OSHA's; Cal/OSHA's heat illness and IIPP rules are two examples. Multi-state operators need software that handles per-state rule variations.

    What to Look for in USA EHS Software

    OSHA 300/300A/301 automation

    The platform should generate OSHA-compliant logs and summaries from incident records automatically, support the ITA electronic submission CSV format, and flag recordable vs first-aid cases against current OSHA guidance.

    PSM module depth (if applicable)

    If you operate above PSM threshold quantities, ask each vendor to demonstrate the PHA, MOC and mechanical-integrity records a 1910.119 audit would examine, in the applications named in the quote. Our process safety management guide lists, by one published rule, the profiles whose records document PHA, barrier or management-of-change capability; none of them establishes a complete PSM programme.

    EPA reporting connectors

    Tier II, TRI Form R, GHGRP and NPDES DMR submissions are heavily structured. Ask each vendor to produce the specific submission output from sample data and to name who maintains it, rather than accepting a spreadsheet export as equivalent.

    Multi-state rule libraries

    Identify the applicable federal, state-plan and local requirements for each site. Ask who maintains the proposed rule library and demonstrate a changed requirement reaching the relevant workflow; an EHS label does not establish maintained local content.

    SEC and TCFD-aligned ESG

    Determine the reporting requirements that actually apply to the entity and financial year. Where GHG data is required, test boundaries, source records, factor versions, review and export without assuming the stayed SEC rules are operative.

    Workers' comp + OSHA integration

    Injury records may need to reach both a workers' compensation claims process and OSHA recordkeeping. Ask which claims systems a vendor connects to, and have it show the exchange from a sample case; an integration named on a vendor page is not proof it works for your carrier or administrator.

    SEC status source checked 27 September 2026 (State Plan counts checked against OSHA on 4 October 2026): SEC release, May 29, 2026. Check the rulemaking file for subsequent action; the cited release is a proposal, not a final rescission.

    Software to evaluate for U.S. operations

    The list applies one published rule, the same for every product; it does not establish OSHA, EPA or state-plan outputs, which each vendor must demonstrate from sample data. No regional performance ranking is established.

    Tekmon pays for a sponsored placement (above); its place in this list follows the same rule as every entry. How lists are ordered

    Same rule for every product: tagged “EHS Management” or “Safety Management” or assigned primary category “EHS Management” or “Safety Management”, with a sourced incident management capability in its record, or one the vendor stated to us, labelled as vendor-stated. 57 qualify; the first 8 are shown, then the other 49.

    Also meet the rule, in the same order (49)

    Related data and guides

    Need USA-specific QHSE software?

    Answer three questions for up to five suggested profiles based on catalog tags, then confirm USA requirements with each vendor in a demo.

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    Frequently Asked Questions

    Which EHS platforms automate OSHA 300/300A/301 logs?
    Some researched profiles document OSHA 300, 300A or 301 output in their capability records, each with its source and check date; open the profile before relying on it, because the forms covered and the plan required differ. Ask each vendor to generate the log and summary from a sample recordable case and to produce the ITA electronic submission file. Recordability decisions remain yours.
    Do I need a separate platform for OSHA PSM?
    Not necessarily. Ask the vendor to demonstrate the PHA, MOC, pre-startup review and mechanical-integrity records in the applications named in the quote, and how they link to incident investigation. Our research does not establish which operators run a dedicated process safety platform.
    How does the SEC climate rule affect EHS software selection?
    The SEC’s May 29, 2026 release describes the stay and proposes rescission of the 2024 rules. Verify subsequent action in the rulemaking file and distinguish other applicable disclosure duties or customer requests. This review establishes no market-wide adoption response.
    How do multi-state operators handle Cal/OSHA and other state plans?
    List the federal and state-plan rules that apply at each site, then ask each vendor who maintains its rule content and to show a changed requirement (for example a Cal/OSHA heat illness or IIPP check) reaching the relevant workflow. A vendor record shows what the vendor documents; it does not show that state content is maintained.
    Can U.S. EHS platforms handle Canadian and Mexican operations?
    Define the applicable Canadian federal or provincial requirements and Mexican requirements for each operation with the responsible team. Demonstrate those records, required languages and reporting handoffs; a US product capability does not establish coverage in another jurisdiction.
    What's the minimum viable U.S. EHS stack for a 200-person manufacturer?
    There is no standard stack. A starting list to test against your own obligations: incidents and OSHA recordkeeping, audits and inspections, job safety analysis and risk, training, contractor management, and SDS and chemical inventory. Ask each shortlisted vendor to demonstrate these modules and to quote the implementation plan.